So, it appears we are at a pause in game due to OP's schedule. That's cool. As I see it, we can either use this time when we don't have to worry about going forward to look back at things and to place some design time into the details.
Here are some possible things to consider:
I.) Graphical:
1.) Map of the town. We don't have one. Do we want one.
2.) Map of our house (Manor?). It might be interesting to see exactly what we've got and where we've got it.
II.) Standardized Centralized Descriptions
1.) Description of buildings in town Same idea as the map, but less drawy and more paragraphy. This is another alternative to drawing out a map or a supplement to one if we should decide not to do a map.
2.) Description of rooms and furnishings in our house. As map, but more words, less drawing.
3.) List of possible long term goals We aren't beyond the ability to plan or if nothing else, dream.
a.) What personal position are we shooting for in X years?
b.) What developments would we like to see done to the town or upgrades to certain buildings...?
c.) Are we going to continue to develop our military, how? What tactics are we basing that on?
d.) Would we like to implement a more standardized trade school/education system?
e.) Would we like to see more guilds? orders of knights? monasteries? etc?
f.) Are we interested in somehow acquiring more land?
g.) Are we interested in agreements with other neighboring lords to do certain things (trade agreements, labor sharing on large scale projects (road patrols and maintenance of both our lands. The large scale continued dredging of the river and perhaps a canal? joint sponsored caravans? Foreign relations?)
h.) Will we try to have a more active role in the courts of other lords and perhaps in some considerable time in the future, the king's court itself?
i.) What specific ways can we improve the individual lives of our common people and what if anything can we get back from this?
j.) How can we attract, house and employ mass labor (if we want to) to accomplish large scale, cool things?
k.) Other? (I dunno).
III.) Founding and supporting additional agents, groups and tools for our use
1.) The Rat Let's not forget about him. He seems to have saved our life once. That's something.
2.) Existing and new orders of knights, archers and scouts: Think of these as a sort of their own guild if you will: a martial guild. That way we set up a sort of school for archery and it could even become recreational.... Long story short, we end up with more archers and better archers. Same deal with horsemanship, swordfighting, etc.
3.) Merchant navy ahoy.... There appears to be trade going on all over the place. Let's bring more of it here and perhaps even get in bed with it via some sort of sponsorship/apprenticeship training program and a spiffy guildhouse for them. Yes, step right up merchants from far and wide, bring your ships, caravans or whatever to our fair little city and don't forget your gold....
4.) Other civic institutions: It sucks that we only heard about the Duke being invaded how long after it happened? We need the pony express or something. Messengers, lots of messengers, somehow. Who knows, maybe we have a deal with the trade ships and caravans to carry mail or something to places they are already going or of course there's the tried and true "start a freaking post office" thing. Point being, the messenger who told us about the Duke's Invasion barely got away last time from the invading force's outriders. Should we need help, or somebody else need help, we want it pronto.